Using the New Managed Workspace Tools in ProjectWise V8i- Part 2

Using the New Managed Workspace Tools in ProjectWise V8i – Part 2

The interface for creating and editing Managed Workspace Configuration blocks has been updated in ProjectWise V8i to provide the Administrator an interface very similar to a text editor. For anyone used to modifying their MicroStation workspace configuration files using Notepad or some other text editor, this will be a familiar interface. However, as you will see in our following examples, there are some limitations which prevent you from directly editing the configurations by keying in text, but these restrictions will also prevent syntax errors from being entered into your configurations.

Editing a Variable

1. You can edit a variable by selecting the line it appears in and pressing the pencil icon. Double-clicking on the line will also allow you to edit it as seen in Figure 1.


Figure 1

2. This opens up the same editor interface that we saw in ProjectWise XM.

3. Variables can be re-ordered by using the Up and Down buttons in the Properties dialog box as seen in Figure 2.


Figure 2

Deleting Variables

1. Deleting variables from configuration blocks is simply a matter of selecting the line the variable appears in and then clicking on the delete icon as shown below, pressing the delete key on your keyboard as seen in Figure 3.


Figure 3

2. You will then be prompted if you want to remove the variable as seen in Figure 4 and select Yes to do so.


Figure 4

As you can see, the new configuration block properties dialog gives you some more editing options while retaining some of the basic operations that were first introduced in ProjectWise XM. A future article will discuss how you can apply directives such as if-then-else statements in your ProjectWise Managed Workspaces so they have the same flexibility as your legacy MicroStation Workspaces.

New Audit Trail Settings in ProjectWise V8i

New Audit Trail Settings in ProjectWise V8i

One of the new features in ProjectWise V8i is the ability to log user account activities in the ProjectWise audit trail. The activities logged include the creation of an account along with the individual logins and logouts.

This information is only visible when viewing user account properties in the ProjectWise Administrator, they are not accessible via the ProjectWise Explorer. To view these records, select an individual user account in the Administrator and select the Properties command. The new user account Audit Trail logs are now visible in the Audit Trail tab. The logs can be exported to an external file using the Save button or printed to hard copy using the Print button. The Customize button can be used to define how the Audit Trail data is formatted in the output generated by the Save and Print commands. (See Figure 1)


Figure 1

Enabling the Logging of User Account Activities

In order to enable the logging of these user activities, you must go to the datasource properties dialog in the ProjectWise Administrator by right-clicking on the datasource name and selecting the Properties command. Go to the Settings tab and scroll down to the Audit Trail category where you will find the new User section. The three options (Log User Create, Log Logins, and Log Logouts) are listed here where you individually enable or disable them. (See Figure 2)


Figure 2

Note: Keep in mind that adding these options to your audit trail will increase the number of activities which are logged in your audit trail. Now would be a good time to review your audit trail record truncation settings to ensure that the size of your audit trail does not impact the performance of your database.

 

 

Using the New Managed Workspace Tools in ProjectWise V8i – Part 1

The interface for creating and editing Managed Workspace Configuration blocks has been updated in ProjectWise V8i to provide the Administrator an interface very similar to a text editor. For anyone used to modifying their MicroStation workspace configuration files using Notepad or some other text editor, this will be a familiar interface. However, as you will see in our following examples, there are some limitations which prevent you from directly editing the configurations by keying in text, but these restrictions will also prevent syntax errors from being entered into your configurations.

Adding a Variable to a Configuration Block

  1. To add a variable to a configuration block, simply double-click an existing Configuration Block in the ProjectWise Administrator, or create a new one.
  2. Go to the Configuration tab and then create a new variable by selecting the + button and selecting the Add Variable command.
3. You will then see the same interface used in ProjectWise XM to create a variable. In the example below,          we created a new variable MS_CELL and pointed it to a folder in ProjectWise.
4. Once you press OK, you will then see your new variable displayed in the configuration block much like it          would appear in a text editor.

Editing a Variable

  1. You can edit a variable by selecting the line it appears in and pressing the pencil icon. Double-clicking on the line will also allow you to edit it.
2. This opens up the same editor interface that we saw in ProjectWise XM
3. Variables can be re-ordered by using the Up and Down buttons in the Properties dialog box.

Deleting Variables

  1. Deleting variables from configuration blocks is simply a matter of selecting the line the variable appears in and then clicking on the delete icon as shown below, pressing the delete key on your keyboard.
2.  You will then be prompted if you want to remove the variable.
The new configuration block properties dialog gives you some more editing options while retaining some of the basic operations that were first introduced in ProjectWise XM. A future article will discuss how you can apply directives such as if-then-else statements in your ProjectWise Managed Workspaces so they have the same flexibility as your legacy MicroStation Workspaces

SharePoint or No SharePoint – ProjectWise V8i Web Server Installation Options

SharePoint or No SharePoint – ProjectWise V8i Web Server Installation Options

When installing the ProjectWise V8i, the options available to you for the Web Server portion of ProjectWise have changed. The Web Explorer Lite which had been used as the web interface to ProjectWise is no longer used and has been replaced by the ProjectWise Web Parts which were introduced in ProjectWise XM as a read-only portal to your ProjectWise datasources.

When deploying the ProjectWise V8i Web Server, you have the option of deploying the web server to either a SharePoint or non-SharePoint virtual server.

Deploying to a SharePoint server allows you to add the ProjectWise web parts to an existing SharePoint site which many of your users may already be familiar with. With the ProjectWise Web Parts, your users can access your ProjectWise datasource and perform nearly all of the commands available in the ProjectWise Explorer. The primary exception is the lack of integration with desktop applications such as MicroStation and Microsoft Office applications.

Deploying to a non-SharePoint server means that you will still have the ProjectWise Web Parts displayed on a web page allowing access to your datasource. However, there will be no SharePoint integration which means that you cannot use the SharePoint content editing tools used to customize the look and feel of your web portal.

Lastly, an additional option, the Web View Server is available to you. The Web View Server provides the same interface as a Web Parts install with the exception of the ability to check out and edit documents. This read-only web portal is useful in situations where you want to grant access to ProjectWise to users who do not have to edit files in your datasource. Users accessing ProjectWise via the Web View server do not require a ProjectWise Passport since their usage is not reported via SELECT Server.

In summary, the different Web Server installation options for ProjectWise break down as follows:

  • ProjectWise Web Parts with no SharePoint Integration
  • ProjectWise Web Parts Integrated with SharePoint
  • ProjectWise Web View Server

Note: It is possible to deploy both ProjectWise Web Server and ProjectWise Web View Server to different virtual servers on the same computer. It is also possible to deploy both SharePoint and non-SharePoint virtual servers on the same computer.

Exporting A List Of ProjectWise Accounts

You can export a list of all ProjectWise user accounts to a comma separated text file, which can then be easily imported into Microsoft Excel.

Instructions:
From the ProjectWise Administrator, right-click the Users icon and select the Export List command. When the Export List dialog displays, select the comma delimited text (*.csv) format and then enter the name and location of the file. Once the export is complete, you can open the .csv file in Excel.

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